Guidance Manual

Definitions
Acronyms
Program Background
Service Description
Service Goals and Outcomes
Attachment A: Specifications of Work to Be Performed
Parental Rights Booklet

CHAPTER 1: SPECIFICATIONS OF WORK TO BE PERFORMED
A.  Infrastructure
B.  Timeline

  1. Guidance on Initial Contact to FSD
  2. Requirements for Referrals
  3. Allowable Exceptions Timelines
  4. Record Retention, Required Documentation for Auditing and Timelines Requirements

CHAPTER 2: CHILDREN’S INTEGRATED SERVICES (CIS) SERVICE COORDINATION

A.  Professional Standards or Competencies for All CIS Staff Roles
B.  Job Descriptions

  1.  Children’s Integrated Services (CIS) Coordinator
  2. CIS Specialized Child Care Coordinator
  3. Maternal Child and Family Health Nurse Home Visitor
  4.  Family Support Worker – Master’s Prepared
  5. Family Support Worker – Bachelor’s Prepared
  6. Early Childhood and Family Mental Health
  7. Early Interventionist/Service Coordination
  8. Community Resource Parent/ Family Resource Coordinator
  9. Waiver Process for Hiring Staff Who Do Not Meet Minimum Job Qualifications
  10. Supervision of Children with Special Needs Receiving Services from Partner Staff- Memo October 6, 2016

CHAPTER 3: CONSULTATION AND EDUCATION

A.  Consultation team
B.  Consultation team guidance

CHAPTER 4:  OUTREACH

A.  Outreach

CHAPTER 5: REFERRAL AND INTAKE

A.  Referral Form Instructions and Guidance

  1. Referral Form Instructions
  2. Referral Form Guidance

 B.  Authorization Form, Instructions and Guidance

  1. Authorization Form
  2. Authorization Form  Guidance

C.  Initial Intake Instructions and Guidance

  1. Intake Instructions
  2. Intake Guidance 

CHAPTER 6: CIS RECOMMENDED DEVELOPMENTAL SCREENING, EVALUATION  AND ASSESSMENT

A.  Guidelines for Using Approved Health, Mental Health and Development Screenings, Evaluations and Assessments

CHAPTER 7: ONE PLAN

Integrated Service Plan - One Plan and Primary Responsibilities of Primary Service Coordinator
A.  Frequently Asked Questions about the One Plan
B.  Child Care Provider/Programs Client Paperwork Guidance

CHAPTER 8: LETTERS TO FAMILIES

A.  Childcare Unable to Contact at Referral
B.  Childcare Unable to Engage after Services Have Begun
C.  After a Family or Child’s One Plan is Written but No Services Have Begun
D.  Lost contact with Family after Services Have Begun
E.  Close Out Letter Guidance

CHAPTER 9: TRANSITIONS

A.  Early Childhood Transition Timeline
B.  Late Referrals to CIS Early Intervention Guidance
C. IDEA Part C to B Transition Determination of a Child’s Eligibility for Early Childhood Special Education Services at age 3
D. Memo to the Field: CIS Part C Federal Reporting – APR Indicator 8A – Transition Plans

SECTION II: SERVICE DELIVERY

CHAPTER 10:  NURSING SERVICES

A.  Description of CIS Nursing Services
B.  Nurse Family Partnership Program in Vermont
C. Nurse Family Partnership (NFP) and Children’s Integrated Services (CIS) Outreach Referral Guidance
D.  Prior Approval for CIS Nursing Services
E.  Childbirth Education (CBE) Guidance

CHAPTER 11: FAMILY SUPPORT

A.  Description of Family Support
B. Family Support Services in Residential Programs
C. Prior Approval for Family Support Services
D.  Family Support Questions and Answers-“Automatic Acceptance”

CHAPTER 12: EARLY INTERVENTION

A.  Early Interventionist
B.  Part C/Early Intervention Service Delivery
C. Part C: Kinds of Services
D.  CAPTA and Differential Response Memo
 

CHAPTER 13: EARLY CHILDHOOD AND FAMILY MENTAL HEALTH

A.  Early Childhood and Family Mental Health-Overview
B.  Memo-Negotiated Changes in Paperwork and Administrative Burden
C.  Therapeutic Child Care Guidance

CHAPTER 14: SPECIALIZED CHILD CARE

A.  Specialized Child Care Overview
B.  Questions and Answers to CCFAP
C. CIS Child Care Coordinators/Continuum of Child Care and Specialized Child Care Services (Graph of Services)

CHAPTER 15: COMMUNITY PARTNERSHIPS

A.  Children with Special Health Needs (CSHN) 
B.  Early Head Start/ Head Start Memorandum of Understanding 

CHAPTER 16: REPORTING GUIDANCE

A.  Semi-Annual Data Report Guidance
B. Narrative Template for Performance Measures
C. Program Administration Evaluation

CHAPTER 17: CIS GOVERNANCE GUIDANCE

Overview
A.  Bennington Governance Agreement
B.  Morrisville Collaborative Governance Agreement
C.  Springfield Collaborative Governance Agreement
D.  Hartford Collaborative Governance Agreement
E. Brattleboro Collaborative Governance Agreement

CHAPTER 18: FISCAL MANAGEMENT

A.  Funding Models
B.  Billing for Group Services
C.  Guidance: Billing ECFMH Services Outside of the Bundle
D.  Co-Served Children
E.  Fiscal Model Requirements

CHAPTER 19: GENERAL INFORMATION/TOOLS

A.  Toxic Exposure Memo
B.  Home Environment Assessment Form
C.  CIS Services Client Record Review Process/Tool

CHAPTER 20: HIPAA

A.  AHS HIPAA Top Tips
B.  HIPPAA and the Agency of Human Services: How to File a Health Information Privacy Complaint
C.  HIPAA and the Agency of Human Services: Health Information Privacy Complaint Form
D.  Agency of Human Services HIPAA: Guidance Working at Remote or Temporary Locations and Health Information
E.  AHS Laptop/Portable Device Security Information Sheet

CHAPTER 21: CIS Billing

A. CIS Prior Authorization Form
 

C. CIS EI Initial Evaluation Invoice Form
D. Online Video Tutorial for CIS EI Intial Evaluation Invoice Form
E. Memo to the Field Re: Oral Motor Billing for Vermont CIS EI. February 6, 2017
F. Part C CIS-EI Obligation in paying for Specialty Evaluations
G. CIS Billing Inquiry Form
H. Claim Adjustment Reason Code Cross Walk to Medicaid EOB
I. VT Medicaid Provider Manual

Contact Us

Reeva Murphy, Deputy Commissioner
Child Development Division
280 State Drive - NOB 1 North
Waterbury, VT 05671-1040
Phone: 1-800-649-2642
Fax: 802-241-0846