Guidance Manual

 

 

SECTION I

CHAPTER 1: SPECIFICATIONS OF WORK TO BE PERFORMED

A.  Infrastructure
B.  Timeline

  1. Guidance on Initial Contact to FSD
  2. Requirements for Referrals
  3. Allowable Exceptions Timelines
  4. Record Retention, Required Documentation for Auditing and Timelines Requirements

CHAPTER 2: CHILDREN’S INTEGRATED SERVICES (CIS) SERVICE COORDINATION

A.  Professional Standards or Competencies for All CIS Staff Roles
B.  Job Descriptions

  1.  Children’s Integrated Services (CIS) Coordinator
  2. CIS Specialized Child Care Coordinator
  3. Maternal Child and Family Health Nurse Home Visitor
  4.  Family Support Worker – Master’s Prepared
  5. Family Support Worker – Bachelor’s Prepared
  6. Early Childhood and Family Mental Health
  7. Early Interventionist/Service Coordination
  8. Community Resource Parent/ Family Resource Coordinator
  9. Waiver Process for Hiring Staff Who Do Not Meet Minimum Job Qualifications
  10. Supervision of Children with Special Needs Receiving Services from Partner Staff- Memo October 6, 2016

CHAPTER 3: CONSULTATION AND EDUCATION

A.  Consultation team

B.  Consultation team guidance

CHAPTER 4:  OUTREACH

A.  Outreach

CHAPTER 5: REFERRAL AND INTAKE

A.  Referral Form Instructions and Guidance

  1. Referral Form Instructions
  2. Referral Form Guidance

 B.  Authorization Form, Instructions and Guidance

  1. Authorization Form
  2. Authorization Form  Guidance

C.  Initial Intake Instructions and Guidance

  1. Intake Instructions
  2. Intake Guidance 

CHAPTER 6: CIS RECOMMENDED DEVELOPMENTAL SCREENING, EVALUATION  AND ASSESSMENT

A.  Guidelines for Using Approved Health, Mental Health and Development Screenings, Evaluations and Assessments

CHAPTER 7: ONE PLAN

Integrated Service Plan - One Plan and Primary Responsibilities of Primary Service Coordinator
A.  Frequently Asked Questions about the One Plan
B.  Child Care Provider/Programs Client Paperwork Guidance

CHAPTER 8: LETTERS TO FAMILIES

A.  Childcare Unable to Contact at Referral
B.  Childcare Unable to Engage after Services Have Begun
C.  After a Family or Child’s One Plan is Written but No Services Have Begun
D.  Lost contact with Family after Services Have Begun
E.  Close Out Letter Guidance

CHAPTER 9: TRANSITIONS

A.  Early Childhood Transition Timeline
B.  Late Referrals to CIS Early Intervention Guidance

C. IDEA Part C to B Transition Determination of a Child’s Eligibility for Early Childhood Special Education Services at age 3

SECTION II: SERVICE DELIVERY

CHAPTER 10:  NURSING SERVICES

A.  Description of CIS Nursing Services
B.  Nurse Family Partnership Program in Vermont
C.  Prior Approval for CIS Nursing and Family Support Services
D.  CBE Instructor Qualifications

CHAPTER 11: FAMILY SUPPORT

A.  Description of Family Support
B.  Family Support Questions and Answers

CHAPTER 12: EARLY INTERVENTION

Overview
A.  Early Interventionist/Service Delivery
B.  Part C/Early Intervention
C.  CAPTA and Differential Response Memo

CHAPTER 13: EARLY CHILDHOOD AND FAMILY MENTAL HEALTH

A.  Administrative Medicaid Regulations
B.  Memo-Negotiated Changes in Paperwork and Administrative Burden
C.  Therapeutic Child Care Guidance

CHAPTER 14: SPECIALIZED CHILD CARE

A.  CIS Child Care Coordinators/Continuum of Child Care and Specialized Child Care Services (Graph of Services)
B.  Questions and Answers to FAP

CHAPTER 15: COMMUNITY PARTNERSHIPS

A.  Children with Special Health Needs (CSHN) [Link to Department for Children and Families Public Website]
B.  Early Head Start/ Head Start Memorandum of Understanding [Link to Vermont Head Start Association]

CHAPTER 16: REPORTING GUIDANCE

A.  Semi-Annual Data Report Guidance

CHAPTER 17: CIS GOVERNANCE GUIDANCE

Overview
A.  Bennington Governance Agreement
B.  Morrisville Collaborative Governance Agreement
C.  Springfield Collaborative Governance Agreement
D.  Hartford Collaborative Governance Agreement
E. Brattleboro Collaborative Governance Agreement

CHAPTER 18: FISCAL MANAGEMENT

A.  Funding Models
B.  Billing for Group Services
C.  Guidance: Billing ECFMH Services Outside of the Bundle
D.  Co-Served Children
E.  Fiscal Model Requirements

CHAPTER 19: GENERAL INFORMATION/TOOLS

A.  Toxic Exposure Memo
B.  Home Environment Assessment Form
C.  CIS Services Client Record Review Process/Tool

CHAPTER 20: HIPAA

A.  AHS HIPAA Top Tips
B.  HIPPAA and the Agency of Human Services: How to File a Health Information Privacy Complaint
C.  HIPAA and the Agency of Human Services: Health Information Privacy Complaint Form
D.  Agency of Human Services HIPAA: Guidance Working at Remote or Temporary Locations and Health Information
E.  AHS Laptop/Portable Device Security Information Sheet

CHAPTER 21: CIS Billing

Contact Us

Reeva Murphy, Deputy Commissioner
Child Development Division
280 State Drive - NOB 1 North
Waterbury, VT 05671-1040
Phone: 1-800-649-2642
Fax: 802-241-0846