Definitions
Acronyms
Program Background
Service Description
Service Goals and Outcomes
Attachment A: Specifications of Work to Be Performed
Parental Rights Booklet
CHAPTER 1: SPECIFICATIONS OF WORK TO BE PERFORMED
A. Infrastructure
B. Timeline
- Guidance on Initial Contact to FSD
- Requirements for Referrals
- Allowable Exceptions Timelines
- Record Retention, Required Documentation for Auditing and Timelines Requirements
CHAPTER 2: CHILDREN’S INTEGRATED SERVICES (CIS) SERVICE COORDINATION
A. Professional Standards or Competencies for All CIS Staff Roles
B. Job Descriptions
- Children’s Integrated Services (CIS) Coordinator
- CIS Specialized Child Care Coordinator
- Maternal Child and Family Health Nurse Home Visitor
- Family Support Worker – Master’s Prepared
- Family Support Worker – Bachelor’s Prepared
- Early Childhood and Family Mental Health
- Early Interventionist/Service Coordination
- Community Resource Parent/ Family Resource Coordinator
- Waiver Process for Hiring Staff Who Do Not Meet Minimum Job Qualifications
- Supervision of Children with Special Needs Receiving Services from Partner Staff- Memo October 6, 2016
CHAPTER 3: CONSULTATION AND EDUCATION
A. Consultation team
B. Consultation team guidance
CHAPTER 5: REFERRAL AND INTAKE
A. Referral Form Instructions and Guidance
B. Authorization Form, Instructions and Guidance
C. Initial Intake Instructions and Guidance
CHAPTER 6: CIS RECOMMENDED DEVELOPMENTAL SCREENING, EVALUATION AND ASSESSMENT
Integrated Service Plan - One Plan and Primary Responsibilities of Primary Service Coordinator
A. Frequently Asked Questions about the One Plan
B. Child Care Provider/Programs Client Paperwork Guidance
CHAPTER 8: LETTERS TO FAMILIES
A. Childcare Unable to Contact at Referral
B. Childcare Unable to Engage after Services Have Begun
C. After a Family or Child’s One Plan is Written but No Services Have Begun
D. Lost contact with Family after Services Have Begun
E. Close Out Letter Guidance
A. Early Childhood Transition Timeline
B. Late Referrals to CIS Early Intervention Guidance
C. IDEA Part C to B Transition Determination of a Child’s Eligibility for Early Childhood Special Education Services at age 3
D. Memo to the Field: CIS Part C Federal Reporting – APR Indicator 8A – Transition Plans
A. Description of CIS Nursing Services
B. Nurse Family Partnership Program in Vermont
C. Nurse Family Partnership (NFP) and Children’s Integrated Services (CIS) Outreach Referral Guidance
D. Prior Approval for CIS Nursing Services
E. Childbirth Education (CBE) Guidance
A. Description of Family Support
B. Family Support Services in Residential Programs
C. Prior Approval for Family Support Services
D. Family Support Questions and Answers-“Automatic Acceptance”
CHAPTER 12: EARLY INTERVENTION
A. Early Interventionist
B. Part C/Early Intervention Service Delivery
C. Part C: Kinds of Services
D. CAPTA and Differential Response Memo
CHAPTER 13: EARLY CHILDHOOD AND FAMILY MENTAL HEALTH
A. Early Childhood and Family Mental Health-Overview
B. Memo-Negotiated Changes in Paperwork and Administrative Burden
C. Therapeutic Child Care Guidance
CHAPTER 14: SPECIALIZED CHILD CARE
A. Specialized Child Care Overview
B. Questions and Answers to CCFAP
C. CIS Child Care Coordinators/Continuum of Child Care and Specialized Child Care Services (Graph of Services)
CHAPTER 15: COMMUNITY PARTNERSHIPS
A. Children with Special Health Needs (CSHN)
B. Early Head Start/ Head Start Memorandum of Understanding
CHAPTER 16: REPORTING GUIDANCE
A. Semi-Annual Data Report Guidance
B. Narrative Template for Performance Measures
C. Program Administration Evaluation
CHAPTER 17: CIS GOVERNANCE GUIDANCE
Overview
A. Bennington Governance Agreement
B. Morrisville Collaborative Governance Agreement
C. Springfield Collaborative Governance Agreement
D. Hartford Collaborative Governance Agreement
E. Brattleboro Collaborative Governance Agreement
A. Funding Models
B. Billing for Group Services
C. Guidance: Billing ECFMH Services Outside of the Bundle
D. Co-Served Children
E. Fiscal Model Requirements
CHAPTER 19: GENERAL INFORMATION/TOOLS
A. Toxic Exposure Memo
B. Home Environment Assessment Form
C. CIS Services Client Record Review Process/Tool
A. AHS HIPAA Top Tips
B. HIPPAA and the Agency of Human Services: How to File a Health Information Privacy Complaint
C. HIPAA and the Agency of Human Services: Health Information Privacy Complaint Form
D. Agency of Human Services HIPAA: Guidance Working at Remote or Temporary Locations and Health Information
E. AHS Laptop/Portable Device Security Information Sheet
A. CIS Prior Authorization Form
- For MAC users, these resources may help in creating the electronic signature required for the PDF.
C. CIS EI Initial Evaluation Invoice Form
D. Online Video Tutorial for CIS EI Intial Evaluation Invoice Form
E. Memo to the Field Re: Oral Motor Billing for Vermont CIS EI. February 6, 2017
F. Part C CIS-EI Obligation in paying for Specialty Evaluations
G. CIS Billing Inquiry Form
H. Claim Adjustment Reason Code Cross Walk to Medicaid EOB
I. VT Medicaid Provider Manual